Virtual Assistant at Guild - UK Remote Job (Entry Level Welcome)

At Guild we are a remote administrative support service for small business owners and independent professionals throughout the UK. This Virtual Assistant position is at the heart of how our clients stay on top of their work — managing schedules, correspondence, records and the kind of day-to-day tasks that quietly determine whether a business runs smoothly or falls behind.

The work is practical, varied and very useful.  If you derive real satisfaction from imposing structure on a cluttered inbox or a messy set of notes to make them clear and usable you’ll fit well here. It’s never the same two weeks in a row, but the meat of the role is always the same – organised, dependable support for people that need it.

Guild works with solicitors, financial advisers and independent coaches. That means you are held to a high standard for written communication and discretion with clients. If those expectations work for you, this is a great place to build a remote admin career.

Job Responsibilities

• Manage client calendars, schedule appointments, including across time zones if needed
• Prepare, edit and send professional correspondence and emails on behalf of clients
• Maintain digital filing systems with Google Drive and Notion
• Enter data and update CRM records and flag any discrepancies you see
• Screen client inboxes – separate the urgent, cut out the noise and keep the momentum going
• Transform raw notes or meeting recordings into short, actionable summaries or short reports
• Research and book travel or accommodation within agreed budgets for clients.
• Support social media scheduling tools like Buffer or Later
• Work with third-party suppliers on simple, routine issues
• Keep track of tasks and report progress without being chased

Job Benefits:

• £22,000 - £26,000 per annum, paid monthly
• Fully remote from day 1 – no office attendance, no commute
• Core hours 9am-5pm GMT, with some flexibility around personal commitments by arrangement
• 28 days paid annual leave (including bank holidays)
• £200 a year to spend on online courses or tools to help you do your job better
• Equipment stipend for new hires who need peripherals to set up their workspace.
• Monthly team call and optional video co-working sessions for those who find fully async work isolating 
• Real growth potential — As you develop client relationships your responsibilities can grow with them

Future With us:

The best members of the Guild are those who perform without having to be told. They see the problem early, communicate it clearly and solve it rather than wait for guidance. They are good writers, they balance competing priorities and they notice details that other people miss.

You do not need to have a polished CV or a formal admin background to apply. What we care about is that you are instinctively organised, reliable under pressure and clear in your communication. If that's your way of working, we would like to hear from you.

About Guild

Guild is a UK based virtual support agency working with small professional firms and solo operators who require consistent, reliable administrative help. Our clients are mostly in the legal, financial and coaching sectors. We’re a small, remote-first team and we’ve earned our stripes by doing the everyday work well, carefully, consistently and without drama. We are not a start-up trying to get noticed. We just do good work for people who need it done right.